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Export shipments from your dispatch program to getloaded.com for absolutely no charge from Aljex with a getloaded.com account. Shipments are exported every 15 minutes giving you a better chance of attracting carriers. |
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Our solution for agent's provides your remote agent offices the same software used in your main office, but with restricted access. There are many ways our customers have utilized this. The most common is that each agent office can only view their own shipments and customers while sharing carriers. Being on the same system provides real time data for your entire organization, reporting by agent, combined reporting, and standardized forms. This also eliminates data input of agent loads by the home office. This is an extremely efficient and low cost solution that utilizes the Internet to provide the link between locations. The efficiency and low overhead of the software allows rural offices with dial up connections to work on the software at excellent speeds. You or your agents can have remote access to your system from virtually any computer, with minimal setup. You don’t need citrix servers, just a thin client application that can be downloaded to any PC. ............................................................................................................................................................. Webpage listing your available loads, which gets regenerated every 15 minutes. ............................................................................................................................................................. Accounts Payable becomes an auditing function since all the data is fed down from the dispatchers. Aljex will generate checks, calculated deductions if you offer quick pay programs and also calculate sales commissions. Aljex offers many Accounts Payable Reports. ............................................................................................................................................................ Accounts Receivable is an extremely automated process. Customer credit is controlled in the order entry system with a credit check as the first step to enter a new shipment. System generated e-mails are sent to your accounting department as a customer nears their credit limit. Viewing over 15 different indicators on a single screen centralizes credit management. You can fax or email past due invoices, balance due statements, AR aging, or past due letters. Generate reports to help manage the collection process. Our extensive note system is great for collections. Our standard reports take you above and beyond the standard AR Aging, Monthly Statements and Collection Letters by providing insightful reports and graphs to more accurately manage AR and your customer’s credit limits. ............................................................................................................................................................. Aljex calculates mileages with PC*Miler®. Within our software, the Customer File allows you to specify if a customer uses short, practical, or national network mileage. PC*Miler® requires a minimal yearly licensing fee for the use of its software. ............................................................................................................................................................. What would the best case scenario be for your billing? Your invoices would be created automatically of course. A great billing system would guide you to the shipments that should be billed and enable you to process each one in less than a minute. A terrific billing system displays historical rate information for the customer and automates charges for accessorial’s such as fuel. Combine our billing system with EDI, and your customers are doing most of your invoicing. Our billing system has many flexible options for billing types. There is auto-rating for TL and LTL, flat rating, piece rating, ton rating, cwt rating and mileage rating. Create individual or master invoices which consolidate multiple invoices into a single invoice. ............................................................................................................................................................. Our comprehensive carrier management area does a lot more than just store carrier information and contact information. You have: » Contact management ............................................................................................................................................................. Our software can incorporate your freight advances through a service such as Comdata. It ties into our Accounts Payable system. You can assign your comcheck’s to your dispatchers. After they issue the advance to your carrier, it is automatically deducted from the carrier’s final payment. You can easily track which dispatcher has which unused comcheck’s. When you receive an invoice from Comdata, selecting the advance(s) to pay is quick, and the system will automatically generate a check or wire transfer.
............................................................................................................................................................. Aljex automates your sales commissions. Our commission program will automatically print commission reports, post into our Accounts Payable program, and generate checks. The commission process can be done in minutes. The program will create commissions based upon a percentage of the gross or net. Your salesrep’s will appreciate your investment in their future. ............................................................................................................................................................. Our customer management area is very comprehensive. In one area, you can see virtually any information about your client. It includes the normal Customer information and contact information, plus you have these and many other features:
Links to mapquest with directions to your customers location ............................................................................................................................................................. Dispatch is a very simple concept. Find a carrier to move your shipment. Then, track the shipment until it’s delivered. The problem is finding the“right” carrier. Our software provides a logical matching system that identifies the best carriers to use based on Customer history, lane history & carrier profiles. This tool is designed to quickly present the best carriers for a shipment and the user can generate a burst load offering via email or fax to a selected group or all the carriers selected. Carrier Rate Confirmations, Customer Rate Confirmations & Delivery Confirmations can be faxed or emailed directly from the software. Our software makes it much easier to manage, monitor, and track productivity on each and every dispatch step. It allows your company to provide superior service with less labor. The check call system monitors the progress of each shipment as the load is moved from the point of origin to the consignee. Shipments can be found with a variety of indexes including: Pro #, Carrier, Customer, Ship Date, Pickup Company Name, Pickup City, Consignee Name, Consignee City, Trailer #, Carrier Reference, Driver Name or a variety of reference #’s. You can view shipments by equipment type, dispatch group or all shipments based on the next dispatch action or function required. ............................................................................................................................................................. EDI or Electronic Data Interface EDI is a standardized electronic format for data placement that will be exchanged between software applications. Aljex supports the standard EDI transaction sets you need to send and receive shipping and billing information. Companies utilizing EDI can realize a cost savings in many areas of their company. It is less expensive and more accurate to have your customers enter your data for you. It also secures the relationship with your customer, making it harder for another broker to take your business. In addition to interfacing with your customers, we can set up 214’s with the larger carriers to automatically trace the shipments you tender to them. Your system is continually updated with your shipment location and status. This increases profits because tracing shipments manually is much more expensive. EDI documents provided by the transportation carrier can be integrated into many aspects of your businesses, including supply chain management, strategic planning, performance improvement and enterprise resource planning. EDI can be transmitted through a VAN (Value Added Network) or FTP (File Transfer Protocol). Aljex provides EDI support for all standard formats. The most common formats are Shipment Tracing (214), Invoices (210), Remittance Advices (820), Electronic Funds Transfer (EFT), Bill of Lading (211) and Delivery Trailer Manifest (212). ............................................................................................................................................................. Faxing has never been easier! Aljex allows faxing of all types of documents including invoices, carrier rate confirmations, freight quotes, delivery confirmations, and many more. ............................................................................................................................................................. Our system will also automatically send you an email upon certain events such as: customers exceeding their credit limits, service reminders, carriers out of compliance, new customers who need credit approval, and more! It’s just easier to monitor your business when you are automatically reminded about important events. With our software, you can quickly e-mail forms such as carrier rate confirmations, credit applications, delivery confirmations, invoices, past due invoices, quotes and many other forms. ............................................................................................................................................................ Now any shipment of yours can automatically be posted to getloaded.com! When you assign a carrier, its automatically removed. You can select which of your shipments are posted with one keystroke. ............................................................................................................................................................. Successfully managing your loads is the key to growing a more profitable business. Our software not only directs dispatchers to the loads that need attention, but it tells them what needs to be done. We help identify the carriers who have handled the same or similar shipments and show them in order of the most used or lowest price order. You can fax or email any or all of these carriers a load offer with only a few keystrokes. Managing loads means being able to pull up in an instant any phone number, a map of the pickup or delivery location, and even instant access to weather and traffic conditions. Additionally, our load management features include:
............................................................................................................................................................. Master Billing is a consolidated group of invoices for a customer. The customer can pay you and you can receive payment for the group of invoices with only one entry into your program. For large projects, this cuts down the amount of paperwork and data entry for you and your customers. ............................................................................................................................................................. When you enter in an order, it will automatically calculate the mileage of your shipment with PC*Miler®. Extra pickups or stops are automatically calculated as well. Why waste time plugging in routes into a mileage program when your software can do it for you? ............................................................................................................................................................. After doing your Invoicing, AP & AR in Aljex you can export the data to QuickBooks® to run GL Reports. ............................................................................................................................................................. With Aljex Software you can instantly turn almost any report into an Excel spreadsheet. Once your data is in Excel, you can sort out the data in many different ways, or query the data with many off the shelf report writers. » Accounts Payable Reports ............................................................................................................................................................. Our Smart Carrier Search Engine is a proven tool designed to easily find a truck for your shipment. Burst fax or email matching carriers about any shipment you need to move. The Smart Carrier Search Engine makes less experienced dispatchers more effective by presenting the right carriers to contact. We show who has previously handled similar shipments and point out the lowest cost carriers for that lane. View Carriers & Rate History for Carriers who have:
.............................................................................................................................................................. Aljex has built-in links to many different websites. You can quickly view these web pages, without keying in the data because we do it all for you. How many times have you entered in a shipper or consignee address into your mapping web site? That is a task of the past. If you are dispatching a truck, how helpful would it be to hit a key, and instantly pop-up a map of that location? » Getloaded.com .............................................................................................................................................................. Customer and Carrier online information centers.
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